Piazza Produce offers a wide array of produce, locally sourced goods, specialty items, and more. Piazza Produce delivers to over 150 surrounding cities including Indiana, Ohio, Kentucky, Illinois, Tennessee, and Michigan. This allows us a large distribution network in which we are able to back haul and deliver products from producers who need help distributing their products.  

Essential Functions:  

1. Vehicle Titling & Registration Coordinate and process titling and registration of new and used vehicles across multiple jurisdictions  

• Ensure all vehicle documentation is accurate and compliant with state and federal regulations  
• Maintain centralized records of vehicle titles, registrations, renewals, and ownership transfers  
• Serve as liaison with DMVs, third-party processors, and legal teams during authority consolidation  

2. Mileage Tracking & Reporting  

• Support and manage systems for tracking intrastate and interstate jurisdiction mileage using Samsara and/or other FreshEdge telematics systems  
• Aid applicable OpCo’s in validating quarterly jurisdiction mileages for IFTA reporting  

3. IFTA Tax Filings & Compliance  

• Coordinate, prepare and submit quarterly IFTA filings, ensuring accuracy and timeliness  
• Track fuel purchases & mileages by jurisdiction to support tax reporting  
• Maintain documentation and coordinate responses to audits or inquiries from regulatory agencies  
• Assist in aligning IFTA processes across consolidated entities  

4. Fleet Compliance & Consolidation Support  

• Maintain fleet master database that encompasses all vehicle specifications and details, motor carrier authorities, and compliance statuses  
• Support DOT compliance program, insurance documentation updates, vehicle inspections  
• Assist in harmonizing fleet policies and procedures across FreshEdge  
• Identify and coordinate resolving compliance gaps that arise during the consolidation process  

5. Fleet Operations Management  

• Ensure all trucks are prepared for routes this includes maintaining a list of fleet, locations, OOS’s, daily lot checks, coordinating swaps  
• Update team on issues via email  
• Update information in Produce Pro  
• Communicate with the scheduling manager daily regarding fleet availability  

6. Vehicle Maintenance and Accidents  

• Report on all accidents  
• Report on all breakdowns  
• Review and approve maintenance invoices  
• Maintain a master lists of all accidents for the transportation team and DOT compliance  
• Follow-up on current truck issues  
• Communicate with the proper contractors  

7. Vendor Management  

• Serve as the primary point of contact for all fleet washing vendors   
• Coordinate washing schedules to ensure vehicles meet cleanliness and brand standards  
• Conduct audits to monitor service quality and address performance concerns as needed  
• Create accounts for new locations  
• Review and reconcile vendor invoices for accuracy and cost control  

Other Functions:  

• Occasionally cover routes as needed  
• Maintain regular and satisfactory full-time attendance  
• Perform work outside of normal business hours as needed and required  
• Perform special projects as assigned by the Director of Transportation – P&P Transportation   

Competencies, Education, and Experience 

• Excellent verbal and written communication skills  
• Organized and attention-to-detail approach   
• Results-driven with a strong focus on achieving organizational goals  
• Associate or bachelor's degree preferred  
• 2+ years of experience in fleet administration, vehicle registration, or transportation compliance  
• Proficient PC skills in CRM and Enterprise Resource Planning (ERP) systems- Produce Pro, Microsoft Office (particularly Excel), and common E-Mail systems  
• Hold a For-Hire Endorsement driver’s license  
• Maintain insurability on company’s commercial auto insurance program  

Schedule: 

• Monday – Saturday (off on Sundays) 
• 8:00am – until finished (usually 4:00pm) 
• Must be available to work on weekends as needed 

Compensation: 

• $18-$22/hr.  

Physical Demands:  

• Stand or sit for long periods of time  
• Travel as needed and required  
• Occasionally lift up to 50lbs  
• Work in cold or wet environments   

Benefits: 

• Health & Welfare Benefits (medical, dental, vision, and life insurance)  
• Paid Time Off  
• Paid Holidays  
• 401(k) with Company Match  
• Weekly Pay  
• Career Advancement Opportunities  

All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.